How to Save on Print Costs

Just about anyone with an office copier is looking to save money. For most people there is an easy way to save that constantly gets overlooked. Just about every new copier owner spends too much on prints at first. Knowing how to save on print costs is essential if you want to make your copier costs as minimal as possible.

Many people get tricked into buying more prints than they need. This is because overselling prints is a great way for copier leasing companies to make money. Unused prints do not rollover to the next month, so any prints that you buy and don’t use is pure profit for the company. This is why they will try to convince you to buy more prints, even if they have to offer you a discount to do it.

For example,

  • You calculate your monthly output and decide that you need 25,000 prints.
  • The salesperson might suggest that you buy 30,000 prints, just in case. They offer to knock the price down from $.o15 per print to $.014 per print.
  • It may sound like a good deal because you are paying less per print but you are still paying more.

25,000 prints x $.015 per print = $375 per year

30,000 prints x $.014 per print = $420 per year

That’s an extra $45 per month spent on prints that you will never use.

You are spending hundreds more every year than you should be because they talked you into buying an extra 5,000 prints.

Our secret for great print prices is to actually go with the 80% rule. This says that you should buy 80% of what you need on your busiest months. This will probably put you in a good spot for slower months, and you will always be able to buy a few more if you do actually need them.